Boards and Commissions

The Winchester Boards and Commissions advise the City Council on policy issues. All meetings are open to the public.


Apply for a Vacancy

The City is always seeking dedicated and knowledgeable volunteers to serve on various boards and commissions.

Interviews are conducted on the first Tuesday of the month after 4:00 pm (unless otherwise scheduled). Submit a Board and Commission vacancy application to pio@winchesterva.gov or contact the City's Communications Manager at (540) 667-1815, ext. 1670 for details.

# Vacancies (as of February 2, 2016)
1 Winchester Parks Advisory Board
1 Lord Fairfax Emergency Medical Services Council
1 Regional Jail Authority (Alternate)
1 Old Town Development Board (owner/operator)
2 Environmental Sustainability Taskforce
2 Board of Zoning Appeals (Alternate)
1 Fire Prevention Code Board of Appeals (Alternate)
1 Local Building Code Board of Appeals
2 Local Building Code Board of Appeals (Alternate)

Current Board Members

Board Member List

Code of Ethics

Freedom of Information & Conflict of Interest Acts


Descriptions

Board of Architectural Review (BAR)

Promotes preservation, protection and maintenance of buildings, structures, places and areas within the Historic District. Prior to any alteration, re-construction, demolition, or restoration of buildings or structures within the Historic District, the Board reviews applications and grants.

The review board consists of seven voting members who are appointed by City Council. One must be a registered architect, one should be a licensed real estate agent, one or more should own property or reside in the Historic District, and one or more may be from backgrounds in architectural history, history, planning, real estate, or archeology. All members should possess knowledge of and demonstrate interest in preservation of the historic character of Winchester.

Meets: First and third Thursday of each month, 4:00 p.m., Council Chambers, Rouss City Hall Main Floor, 15 North Cameron Street and within 20 days after notification by the Zoning Administrator of an application for a Certificate of Appropriateness or permit requiring action by the review board.

Board of Equalization of Real Estate Assessments

The board hears and gives consideration to real estate assessment complaints and shall adjust and equalize assessments and are charged with the duty of increasing as well as decreasing assessments, whether a specific complaint was made or not, if in its judgment so that the burden of taxation shall rest equally upon all city citizens.

The circuit court having jurisdiction within the city, in each tax year immediately following the year a general reassessment or annual or biennial assessment is conducted in the city, appoint for the city a Board of Equalization of Real Estate appointed according to law. The term of any board of equalization appointed shall expire one year after the effective date of the assessment for which they were appointed.

Board of Zoning Appeals (BZA)

Hears and decides appeals of the Zoning Administrator's decision related to the enforcement of the Zoning Ordinance. The board may also consider applications for variances from the strict application of the Zoning Ordinances, where clearly demonstrable hardships exist.

The Board shall consist of five residents of the City, appointed by the Circuit Court of the City. Their terms of office shall be five years each except that original appointments shall be made for such terms that the term of one member shall expire each year. Appointments to fill vacancies shall be only for the unexpired portion of the term. Members may be re-appointed to succeed themselves. Members of the Board shall hold no other public office in the City except that one may be a member of the Planning Commission. A member whose term expires shall continue to serve until his successor is appointed and qualifies. The Board shall elect from its own membership its officers, who serve annual terms as such and may succeed themselves.

Meets: Second Wednesday of each month, 4:00 p.m., Council Chambers, Rouss City Hall Main Floor, 15 North Cameron Street

Winchester Community Development Committee

The Community Development Committee is an appointed committee of ten representatives by the Common council of the City of Winchester, and is staffed by Office of Housing & Neighborhood Development (OHND) employees.

Provides input and makes recommendations regarding the implementation of the City's Community Development Block Grant(CDBG) and spot blight abatement programs, and other neighborhood and affordable housing strategies and policies.

Meets: Third Thursday of each month, 8:00 a.m., Office of Housing and Neighborhood Development, 107 North East Lane

Economic Development Authority

Facilitates economic development activity to maximize use of industrial and commercial land. This will enable the City to help the workforce develop its fullest potential and minimize burden on the individual taxpayer. The EDA should take into account the need to preserve the social, environmental, architectural and cultural fabric of the community.

Economic Development Objectives: 
• Identify properties and areas of the city with underutilized potential;
• Identify and facilitate new infrastructure development to enhance and stimulate commercial development;
• Identify and work with owners interested in developing properties in the city;
• Identify and solicit interest in the community by prospective new businesses;
• Make property owners, developers and prospective new businesses aware of financing options available; and,
• Develop property where needed to achieve maximum potential.

Economic Development Strategies: 
• Work with existing businesses, services and industries to facilitate expansion;
• Develop and promote collaborative partnerships with private property owners and/or their agents;
• Develop and promote collaborative partnerships with the City of Winchester, County of Frederick, State of Virginia and the Federal Government; and,
• Continue information dissemination about the local economic market conditions and opportunities.

Meets: Third Tuesday of each month, 8:00 a.m., Council Chambers, Rouss City Hall, Main Floor, 15 North Cameron Street

Fire Prevention Code Board of Appeals

Each local governing body which enforces the Statewide Fire Prevention Code shall have a BFPCA to hear appeals as authorized within the Statewide Fire Prevention Code. Hears and decides appeals of orders, decisions or determinations by the fire code official relative to the application and interpretation of the Statewide Fire Prevention Code.

Members are appointed City Council and hold office at its pleasure. The BFPCA consist of five members with a chairperson and a secretary. Members are to be selected based on experience and training to pass on matters pertaining to hazards of fire, explosions, hazardous conditions or fire protective systems. Terms of members are different in length in order to provide continuity so that less than half will expire in any one-year period. Terms are one to five years. Employees of the jurisdiction cannot be voting members.

The BFPCA meets annually to review and adopt rules of procedure for conducting its business. The BFPCA will have appeal meeting/hearing scheduled when an application for appeal is received.

Frederick-Winchester Metropolitan Planning Commission (MPO)

Adopts a long-range transportation plan and maintains an annual work program and budget that is governed by a Policy Board.

Meets: Third Wednesday of each month, 10:00 a.m., Frederick County Board Room, 107 North Kent Street

Frederick-Winchester Service Authority (FWSA)

The Frederick-Winchester Service Authority owns both of the wastewater treatment plants (Opequon and Parkins Mill) and provides wastewater treatment for both the City and the County. Both the City Council and Frederick County Board of Supervisors appoint board members to this authority. There are no specific qualifications to be appointed, however any knowledge and experience with wastewater treatment is beneficial since the operations of the plants are so complex.

The Board of the Frederick-Winchester Service Authority (FWSA) makes all the decisions regarding the Opequon Water Reclamation Facility with regard to capital improvements at the facility and setting the rates for wastewater treatment services that the City, County, and other customers have to pay. The Executive Director of the FWSA reports directly to the Board. The Board is ultimately responsible for ensuring that revenues are sufficient to cover the operational expenditures and the long term capital needs of the facility and for ensuring that the plant can meet the increasingly water quality standards enforced by DEQ.

The City of Winchester operates the day to day functions at the Opequon Facility under a contract with the FWSA.

Meets: Fourth Monday of each month, 5:30 p.m., Frederick County Office Building, 107 North Kent Street

Handley Library Board

Serves as an advisory body to the library director and a policy-making body to establish procedures of operation of the facility.

Meets: Third Thursday of each month, 4:30 p.m., Handley Library, 100 West Piccadilly Street, 3rd Floor Board Room

Local Board of Building Code Appeals (LBBCA)

The LBBCA shall consist of at least five regular members and any number of alternate members appointed by the City Council. Regular and alternate members may be reappointed. Regular members are appointed to staggered five year term, alternate members are appointed to one year terms. Members of the LBBCA shall be selected by the locality on the basis of their ability to render fair and competent decisions regarding application of the Uniform Statewide Building Code and shall to the extent possible, represent different occupational or professional fields relating to the construction industry. At least one member should be an experienced builder; at least one member should be a Registered Design Professional, and at least one member should be an experienced property manager. Employees or officials of the locality shall not serve as members of the LBBCA.

Meets: At least once a year and within 30 calendar days of the receipt of an application for appeal.  After final determination by the LBBCA in an appeal, any person who was a party to the appeal may further appeal to the State Review Board.

Old Town Development Board (OTDB)

Serves as the management and permitting office for the primary and secondary Old Town assessment districts. The OTDB is responsible to the City Council for the improvement, maintenance, development, planning, and promotion of Old Town Winchester.
The Old Town Development Board, funded primarily through a special assessment on properties within the commercial historic district, operates as a department of the City of Winchester and serves as the management and permitting office for the primary and secondary Old Town assessment districts.

The Board, appointed by the Winchester Common Council, is made up of eleven members representing downtown property owners, business owners, the City of Winchester, and the County of Frederick.

Meets: First Thursday of each month, 5:15 p.m., Rouss City Hall, Fourth Floor, 15 North Cameron Street

Parks & Recreation Board

Advises Council and Parks & Recreation staff concerning the organization and promotion of recreational, capital improvement and maintenance programs. The board shall also fund raise.

Board members may serve two consecutive three-year terms. In the event a present Board member would terminate before the expiration of their term the new member may fill this position and complete the three year term of the departing member and then start their two consecutive three-year terms.

Meets: Fourth Monday of each month at 6:30 p.m. All meetings are held at the War Memorial Building in Jim Barnett Park.

Planning Commission

Prepares the recommends a Comprehensive Plan for the City's physical environment. Makes recommendations to City Council on development proposals including land rezonings, zoning and subdivision ordinance text amendments, conditional use permits, and major subdivisions.

The Planning Commission is composed of 7 voting members appointed at-large by City Council plus one non-voting representative from City Council and one non-voting representative of City Administration. The Planning Department and the Zoning & Inspections Department serve as staff liaisons to the Commission. Commissioners may serve up to 2 four-year terms plus any portion of an unexpired term if they are replacing someone who leaves before the end of their term.
Commissioner training is available periodically at the State level. The Planning Department maintains copies of the Commission’s by-laws, agendas, meeting packets and minutes. Commissioners serve without compensation although the City covers training expenses upon advanced request and approval.

Meets: Third Tuesday of each month, 3:00 p.m., Council Chambers, Rouss City Hall Main Floor, 15 North Cameron Street (a work session is held every second Tuesday of the month, 3:00 p.m., Rouss City Hall, 4th Floor Exhibit Hall. Meetings and worksessions typically run 1.5 to 2.5 hours.

School Board

The nine members of the Winchester School Board are appointed by City Council, serve four-year terms, and are limited to two consecutive terms.

The functions of the School Board are policy-forming and legislative, while those of the Superintendent are administrative and executive. The School Board directs the expenditure of a $48 million budget, oversees a 600 member school staff which includes teachers, staff professionals, and support personnel, and carries out the responsibilities connected with the ownership and maintenance of school buildings and sites worth over $200 million. The School Board works within the broader framework of state and federal law, and each member of the board is accountable to the citizens of Winchester.

Four standing committees have been established within the school board to serve as screening and advisory committees: Instruction, Building and Grounds, Personnel, and Finance. Each school board member serves on two committees and the chairman serves as ex officio of each committee. The committees work with the administration and report to and advise the board on matters relating to their respective areas.

Meets: First and third Monday of each month, September through June, 6:00 p.m., Winchester School Board Office, 12 North Cameron Street or at one of the schools. The first monthly meeting is held on a rotating basis at each of the schools. The second monthly meeting is held at the Winchester School Board office, 12 North Cameron Street

Social Services Advisory Board

Advises the City Manager and the Human Services Team leader on all issues related to the formulation of policy or implementation of programs intended to serve the social welfare of local residents.

The Social Services Advisory Board is a group of no fewer than five and no more than thirteen individuals (City Code currently authorizes up to 9 members) appointed by the local governing body to assist the local director in the an advisory capacity. The Board has an interest in all matters pertaining to public assistance, and social services needed by the people of the community. The Board submits an annual report to the governing body concerning the programs administered by the department as well as any other reports it deems necessary. It is also responsible for helping the department administer an effective EEO/Affirmative Action Plan. Members serve four year terms, and may serve no more than two consecutive terms.

Meets: Fourth Thursday every other month, 4:00 p.m., Winchester Department of Social Services, Conference Room, 33 East Boscawen Street

Winchester-Frederick County Convention and Visitors Bureau Board

Oversees the marketing, budget, and daily operations of City and County tourism.

Meets: Third Thursday of each month, 8:00 a.m., Winchester-Frederick County Visitors Center, 1400 S. Pleasant Valley Road