Public Meeting and Business Procedures

Public Meetings

All meetings of Winchester’s public bodies and any committee or sub-committee appointed to advise are open to the public. Examples of a public body are City Council or any group of government representatives (not staff groups) who gather to discuss public business such as the Planning Commission, Parks & Recreation Advisory Board or Economic Development Authority. 

Public Meetings Calendar (meeting date, time, location, and link to agenda/minutes)

Council Meeting Agendas & Minutes (including live and on-demand meeting videos)

Providing Public Comment at Meetings - Instructions

Approval Processes

The most commonly used tools by local government for the transaction of public business include Resolutions and Ordinances. The approval process for each tool is different since an Ordinance sets the law and a Resolution expresses the will and desires of the public body. Click the buttons below for details.

Ordnance approval process  Resolution approval process

Conditional Use Permit approvals follow a different process. Click below for details.

Conditional Use Permits


Boards & Commissions

Members of the City’s boards, commissions and authorities are appointed and/or recommended by City Council and advise Council or assist with the decision-making process. 

Member Appointment General Process:

  • Resident submits completed application
  • Interviews are conducted by Council committee
  • City Council discuss applicants
  • Potential appointment announcement made at a Work Session 
  • Council will vote to make the official appointment at the following regular Council meeting
  • Staff will contact the applicant following official vote with further details

Current Vacancies
Freedom of Information and Conflict of Interest Acts information

Council-Manager Form of Government

The City of Winchester is organized under the Council-Manager form of government. The governing body, the Common Council, is elected by voters under a ward system defined in Section Four of the Winchester City Charter. The Mayor is elected at-large. The City Manager is hired by the Council to manage the day-to-day operations of the local government.

Frequently Asked Questions