Facility Rentals

Fees Revised January 2022. Note: Athletic facility fees will be updated and take effect July 1, 2022.

What is a RDF? In recognition that City of Winchester residents support our department through their city taxes, the City offer residents a discounted fee (RDF). Non-residents will pay the regular fee for memberships and programs.

All registrations are now being processed through CommunityPass! Individuals and Families are required to create an account in order to register for programs, process memberships, and request facilities. Go here to get started! https://register.capturepoint.com/CityofWinchester

Park Facilities

Rate listed is per hour (except for Pavilions and Pools). Most have a two-hour minimum and additional custodial fees may apply. Park facility rentals under $200 must be paid in full at time of reservation. Rentals $200 and up require a 30% deposit. To check availability and make a reservation, please call (540) 662-4946.

Fee = Non-City resident 
RDF = City Resident Discount Fee (22601)
Non-profits pay the RDF (must be located within city limits and provide proof of 501(c)3 status)

Click here for PDF applications.

Pavilions

Pavilions are available for full day rentals only. A full day is 9am - 9pm. Pavilions can be used April 15-October 15. Reservations requests for the 2023 season will be accepted beginning October 16, 2022. Applications must be submitted at minimum one week in advance of requested date. Pavilions designated with * are ADA accessible. If you are planning a public event, you may need to submit a Special Event Application.

Note: Inflatables are not allowed on park property, unless approved by the WPRD Director in conjunction with an approved Special Event Application. Determinations will be made on a case-by-case basis.

Pavilion Capacity Fee RDF
Lions* - XL 101-150 $90 $85
Rotary* - XL 101-150 $90 $85
Antique Car* - L 76-100 $80 $75
Exchange* - L 76-100 $80 $75
Kiwanis I* - L 76-100 $80 $75
Fireman's - M 26-75 $60 $55
POW-MIA Memorial - M 26-75 $60 $55
Shawnee Lions - M 26-75 $60 $55
Jaycee I - S 25 $40 $35
Key Club I - S 25 $40 $35
Key Club II - S 25 $40 $35
Optimist - S 25 $40 $35

Athletic/Pool Facilities

Applications must be submitted at minimum two weeks in advance of requested date.

Facility Capacity Fee RDF
Gymnasium - Full Arena 1,000 $50 $45
Gymnasium - Full Size Court 666 $30 $25
Gymnasium - Full Arena Corporate Flat Fee** 1,000 $150 $150
Indoor Pool - 2 Hour Rental 80 $220 $190
Outdoor Pool (seasonal) - 2 Hour Rental 300 $340 $320
BMX Track* 200 $20 $15
Horseshoe Courts* 200 $10 $5
Tennis Court* (per court) 100 $5 $3
Outdoor Basketball Court (per court) n/a $5 $3
Bodie Grim, Eagles Fields* 300-1,500 $20 $15
T-Ball, Yost, Henkel Harris Fields* 150-500 $20 $15
Preston Fields* Varies $24 $18
Festival, Amp Hill, Open Fields n/a $24 $18

*Flat fees, if service is requested = $10 lighting; $10 ballfield lining; $20 soccer/football/lacrosse field lining
**Corporate Rental is 8:00am - 5:00pm only; additional hours billed at the hourly rate. Additional $150 flat fee for floor covering.

Meeting Rooms

Applications must be submitted at minimum two weeks in advance of requested date.

Facility Capacity Fee RDF
Recreation Room - Not Available For Rent 20 $12 $10
Lord Fairfax Room 50 $30 $25
Art & Crafts Room 50 $30 $25
Social Hall 175 $75 $60

Social Hall

Plan your next gathering at the Rec Center Social Hall. Our 3,150 sq. ft. social hall accommodates up to 175 guests. Rentals are available on Fridays and Saturdays only.

Included with rental: Tables, chairs, and audio/visual equipment. Applications must be submitted at minimum two weeks in advance of requested date.

Party Package Rate
Available 10 am-8 pm
$500
Need set up time on Friday for your Saturday event? Add the set-up package (F, 5-9 pm) for $200.

Winchester Public Schools Athletic-Based Facility Rentals

Facility Capacity Fee RDF
Daniel Morgan Middle Gym (7/8 grade area) 600 $30 $25
Daniel Morgan Intermediate Gym (5/6 grade area) 650 $30 $25
Quarles Elementary Gym 338 $30 $25
VA Avenue Elementary Gym 338 $30 $25
Elementary School Fields 300-1,500 $24 $18
John Handley High School Call JHHS for reservations

Grady Painter
Athletics & Facilities Coordinator
Winchester Parks & Recreation
1001 East Cork Street
Winchester, VA  22601
(540) 662-4946
Fax (540) 678-8791
Email