Purchasing

The Purchasing Division assists the City with purchasing required goods and services in conformance with the Virginia Public Procurement Act and City Council’s policies and procedures. 

Purchases in the amount of $50,000 or greater require formal procurement through advertised sealed competitive bidding. The Purchasing Division issues Invitations for Bids (IFB) and Requests for Proposals (RFP).  Proposal notices will appear in The Winchester Star ten (10) days prior to the date set to receive proposals and be posted on the City's Current Bids/RFPs webpage


Procurement Definitions

RFP Request For Proposal - The document used to solicit sealed Proposals from potential providers for goods and services (Proposers) over $50,000. Price is usually not a primary evaluation factor. Provides for the negotiation of all terms, including price prior to contract award. May include a provision for the negotiation of Best and Final Offers. May be a single-step or multi-step process.
ITB Invitation to Bid - Bidding process used for soliciting sealed bids for goods and services over $50,000. Award is made to the lowest responsive, responsible bidder.
RFQ Request For Quote - Bidding process for soliciting bids under $50,000. Award is made to the lowest responsive, responsible bidder.

Policies


Requests for Information

In preparation for future projects the City may periodically issue a Request for Information (RFI).  An RFI is a process whose purpose is to gather basic information including, but not limited to: products, suppliers, industry trends, business standards and quality.  The information is to educate the City and it may be used within a future procurement or budget.  An RFI is not a public procurement and no award results from the process.

Current Request(s) for Information:

None at this time 

Sole Sources

In the event of a sole source determination where only one source is practicably available for that which is to be procured, the City will post the determination electronically in compliance with the Virginia Public Procurement Act 2.2-4303, herein:

SS#201411 Trip Master Enterprise Software Notice
SS#201412 Add-on Modules to ERP System Notice
SS#201422 Chemical For Waste Water Notice

Michael Marzullo
Purchasing Agent
​Rouss City Hall
15 N. Cameron Street
Winchester, Virginia 22601
(540) 667-1815
Fax (540) 723-0238
Email