Purchasing

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Sign Up For e-Bid Portal

You’ll receive an email to activate your account. There is no cost for vendors to register or submit responses. For step-by-step instructions about how to register, visit this helpful webpage.

Requests for Information

In preparation for future projects, the City may periodically issue a Request for Information (RFI). An RFI is a process whose purpose is to gather basic information including, but not limited to, products, suppliers, industry trends, business standards, and quality. The information is to educate the City and may be used within a future procurement or budget. An RFI is not a public procurement, and no award results from the process.

Sole Source

In the event that only one source is practicably available for the item to be procured, the City will post the sole source determination electronically in compliance with the Virginia Public Procurement Act 2.2-4303.

Request for Proposal (RFP)

The document used to solicit sealed Proposals from potential providers for goods and services (Proposers) over $100,000 and professional services over $60,000. Price is usually not a primary evaluation factor. Provides for the negotiation of all terms, including price prior to contract award. May include a provision for the negotiation of Best and Final Offers. May be a single-step or multi-step process

Invitation to Bid (ITB)

The bidding process is used for soliciting sealed bids for goods and services over $100,000 and professional services over $60,000. The award is made to the lowest responsive, responsible bidder.

Request for Quote (RFQ)

Bidding process for soliciting bids under $100,000. The award is made to the lowest responsive, responsible bidder. 

In the case of emergency, a contract may be awarded without competitive sealed bidding or competitive negotiation; however, such procurement shall be made with such competition as is practicable under the circumstances. In the event of an emergency procurement, the City of Winchester will post the determination electronically in compliance with the Virginia Public Procurement Act 2.2-4303.

None at this time.

The City is currently eligible to use the following cooperative contracts:

• Houston-Galveston Area Council (HGACBuy)
• National Joint Purchasing Alliance (NJPA)
• National IPA
• Pennsylvania Education Purchasing Program for Microcomputers (PEPPM)
•  U.S. Communities
• Virginia State Contracts
• Omni Services
• Sourcewell